Communication by Phone
The telephone is probably still the most widely
used form of technology for personal and business communication,
though email is quickly catching up. The telephone portrays an
image of a person through the tone and inflections of the voice.
Skilled telephone communicators are aware of the importance of
these vocal sounds and how they impact the words that they convey.
Unlike the oratory of speeches and the monologues of
advertisements, telephone communication takes more than just
speaking skills. Listening skills are every bit as important with
this talk technology. Telemarketing companies that sell goods and
services over the telephone are highly cognizant of the importance
of voice tone, inflections, and listening qualities of the
telemarketers they hire to interact with customers and potential
customers. Carefully planned scripts are written with instructions
for emphasis on certain words and phrases with pauses in just the
right places for feedback and selling signals from the person on
the other end who is being marketed.
The telephone is the means of communication for many a help desk
where 'techies' walk computer users through a myriad of technical
problems. The best and most successful help desk teams are trained
thoroughly in the art of telephone communication. When so many
companies are outsourced now, and foreign departments are helping
people with problems in countries outside their own, and all over
the world, many clients of companies who have outsourced their help
desks are losing customers because of service that is sub-par. It
isn't that the foreign workers on help desks are less capable or
less knowledgeable, but their inability to effectively communicate
because of a language barrier causes misunderstanding and further
frustration when customers may already be agitated because of a
problem they are experiencing it is necessary to make a. The last thing they need is a
communication problem. Companies using foreign help desks may want
to reconsider how much, if any, money they are really saving by
hiring offshore.
On a last note regarding telephone communication, it is important
to remember that what can't be seen may still be heard. Even though
facial expressions cannot be seen, except with the most advanced
video/phone technology, in regular telephone communication, the
person is not seen by the other party, yet the best telemarketers
will smile when speaking to a customer just as they would in an in
person conversation because the tone of voice tends to correspond
with the attitude of the speaker, and it can be instinctively
evident to the listener that the speaker is smiling though not
visibly evident. Good telephone communication, along with a good
communication plan and a good communicator can be an awesome
recipe for exceeding the loftiest marketing goals.